THE UNSEEN ROLE OF A LUXURY WEDDING PLANNER
As a luxury wedding planner, we provide you with a detailed overview of our role in executing your event and the comprehensive planning and design services we offer. However, our unseen role behind the scenes goes far beyond a contracted ‘list’. We manage complexities, handle many administrative details, provide hours of support, and infinite knowledge of our craft whilst consistently thinking, designing, and planning ahead to ensure everything runs smoothly and no stone is left unturned. We provide you with clear and concise communication, allowing you to fully enjoy the wedding planning experience with the confidence that every detail is expertly managed.
EXTRACT THE INFORMATION
Decision-making is a crucial part of the planning process, and we want you to feel confident and excited about every choice you make. To achieve this, we ensure that you receive all the necessary information to make informed decisions and present this clearly and in a linear format, allowing for easy comparisons.
Our work behind the scenes involves extensive communication with suppliers and venues presenting them with highly detailed briefs and ensuring they present us with all the required information. Our goal is to ensure that every quote is meticulously tailored to your event, including as many specifics as possible. This approach prevents you from encountering unexpected costs and helps us avoid unforeseen challenges as wedding planning progresses.
As we reach the final stages, we proactively finalize your occasion by sending out numerous questions, engaging in meetings, and verifying that everyone on the team is aligned. This thorough preparation ensures that every detail is considered and organized with your suppliers. Our dedication to coordination means that all aspects of your event are seamlessly integrated before we even present you with a draft timeline or event itinerary.
ONLY PRESENT YOU WITH SOLUTIONS
As your luxury wedding planner, a key part of our role is to minimize your stress throughout the wedding planning process. We understand that making important decisions can be overwhelming, so we shield you from the complexities behind the scenes. Our job is to work for you and always have your best interests at heart. There will be many times throughout the planning stages when what we are trying to achieve is either logistically or visually difficult to execute. We tackle these issues discreetly with your booked suppliers and use our own expertise unbeknown to you. This allows us to present you with straightforward choices, complete with a clear list of pros and cons for each option so you never feel worried or concerned about the problems we encountered along the way.
JUGGLE PERSONALITIES & PRIORITIES
A luxury wedding planner serves as the central hub, harmonizing the diverse personalities and contributions of everyone involved in your special occasion. Our ability to adapt to individual needs and manage expectations from the outset is key. Whether it's communicating with you how to balance realizing your vision within the constraints of your venue and budget, or communicating with all involved to ensure everyone works cohesively on the day to deliver an exceptional event. We balance all of your suppliers’ needs whilst keeping what is required for the event in mind, always recognizing that the essential contributions and efforts of our carefully assembled team are crucial to your weddings success!
We use our expertise to guide our couples through the reasoning behind specific costs and elements always explaining the parameters around supplier’s skills and what they can and can’t do or what you should and shouldn’t expect from them. Occasionally, you may have a request that needs careful negotiation between you and the supplier to reach a mutually satisfying outcome. Additionally, we assess and clarify whether a quote is over- or underpriced or represents excellent value for money.
Managing family dynamics can sometimes be challenging. Many of our couples face family politics or struggle to navigate the process amidst a flood of opinions while trying to please their loved ones. As objective professionals, we can help mitigate these issues by providing support to you and, when necessary, directly addressing the concerns of family members. We’re here to facilitate open communication and ease emotional tensions.
DETAILS DETAILS AND MORE DETAILS
A Luxury wedding planner proactively anticipates every possible scenario, meticulously addressing details at every stage in the process. By doing so, we create a comprehensive and seamless plan, ensuring that no aspect of your event is overlooked. This level of thoroughness and foresight is essential in crafting a memorable and stress-free planning experience for you.
Our goal is to craft an event that is both visually and experientially exceptional whilst also remaining simple and navigatable for your guests. We’re therfore deeply involved in every specific element. This includes anything from creating your wedding website to ensure guests are informed with accurate information, to designing personalized details that reflect your unique style throughout the guest experience, or assisting with stationery needs and proofreading all materials There is nothing at any moment that we do not assist with or contribute to.
On the day itself, we check everything multiple times, we ensure every element, from chairs to teaspoons, are perfectly arranged. We clean windows, remove unnecessary clutter, and hide all back-of-house elements. You and your guests experience only the very best.
KEEP YOU ON TRACK
The wedding planning process is filled with deadlines, from payments to submitting important information and finalizing suppliers. Our role is to keep everyone—from suppliers to you—on track to avoid last-minute stress. Additionally, we regularly follow up with suppliers and our couples to maintain a steady planning pace.
At In Awe Weddings & Events, effective communication is the cornerstone of our approach. We ensure you feel empowered and informed at every stage. We start by creating a comprehensive, customized wedding planning timeline that outlines each step in chronological order. This timeline highlights key milestones, from vendor research to final tastings, and clearly indicates when decisions need to be made on details like music, your menu, and suppliers. Our seamless blend of your priorities with our logistical expertise fosters clarity and confidence, alleviating any concerns about meeting deadlines.
Throughout our collaboration, we maintain open lines of communication via meetings, emails, and phone calls, providing the support and reassurance you need. We send regular progress reports every 1-3 weeks, depending on the planning stage, detailing what we’ve accomplished and providing to-do lists for you, complete with all necessary documentation. This transparent approach empowers you to make decisions with confidence and excitement, ensuring a smooth and enjoyable planning experience.
ACCESS THOSE CONNECTIONS
Throughout our career, we've dedicated ourselves to building strong relationships with industry-leading suppliers in the luxury wedding industry, from musicians to florists, production teams to caterers. We deeply appreciate the skill and talent within our network, recognizing how crucial they are to the seamless and elevated execution of your wedding day. Our strong relationships are built on mutual respect and trust, motivating suppliers to go the extra mile for us—and, by extension, for you.
This doesn't mean we aren't committed to continually expanding our team, our expertise and ability to recognise emerging talent enables us to introduce new suppliers who can deliver exceptional work. We are constantly building connections and growing our network, always on a mission to find suppliers who can execute your vision in a unique style, all within the parameters of your budget.
DISCREETLY SAVE THE DAY
Despite the best planning, sometimes people, weather, or unforeseen circumstances can throw unexpected challenges in the way of your perfect day. In the weeks leading up to your wedding and on the day itself, our role is to be the ultimate problem solver—calm under pressure, quick on our feet, and always finding solutions while keeping you blissfully unaware of any disruptions.
We’ve handled countless situations where we’ve had to step in and save the day. Whether it’s making over 100 cocktails when the bar team is stuck in traffic, finding a new baker just three days before a wedding due to illness, repairing and mopping up leaking marquees during torrential downpours, staying on-site until 4 a.m. to complete setup after late deliveries, or even assisting with medical emergencies—we’ve seen it all and handled it all.
We are your professional safety net, a priceless entity should any unforeseen and severely detrimental issues arise, we’re there to manage them with determination and care, ensuring that you and your guests experience the day exactly as planned. We will go above and beyond to make sure that every detail is perfect, so you can focus on celebrating without a worry in the world. Our commitment to your day is not just a service; it’s a promise that no matter what happens, we will do whatever it takes to bring your vision to life.